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Policy changes for reserving GSCO properties

GSCO blog

Due to the feedback we have received from a number of our troops and Girl Scout groups, as well as the high demand for property reservations that we currently have, a number of new policies will be implemented, effective August 15, 2017.  These policies are as follows:

  1. Service Units / troops / GS groups running a camp will need to reserve the entire property

  2. Service Units / troops / GS groups may not release any buildings/sites if they are running a camp and have the entire property reserved (see policy #1)

  3. Changes / transfers must be submitted 60 days prior to any reservation for all reservations

  4. Deposits are only transferred to a new reservation (may not roll to an existing reservation), and must be requested 60 days before the reservation

  5. Deposits may only be transferred to a new reservation once

  6. A 20% deposit is retained for any changes or cancellations requested less than 60 days before a reservation

What qualifies as a service unit/troop/GS group running a camp?

Any camp in which the host troop or service unit will be collecting a registration fee per girl, adult or troop falls under this category.  This includes money earning events for troops, or events in which multiple troops will be attending and pay a fee to attend the camp.  If a small group of troops is planning a trip to one of our properties, and no fees are collected, or groups are paying only for their facility, food service, or activities will not fall under this policy.

Why must service units/troops who are running a camp reserve the full property?

This policy allows for service units/troops to use shared spaces for programming, without affecting other troops/Girl Scout groups on property and their schedules.

What if I do not get the number of registrations that I need to pay for the full property?

We encourage service units or host troops to plan their camps around these policies as much as possible.  This may include:

  1. Make the registration deadline for troops and/or girls no later than 60 days before their property reservation.

  2. Decide the fees that will be charged per troop or group in order to make a successful camp

  3. What is minimum amount of money that will need to be collected in order to pay for the full property reservation?

  4. What additional fees will need to be covered, including food service, activities, and supplies?

  5. What is the minimum number of registrations needed to run the camp?

  6. If you need assistance deciding the amount that your service unit or troop should charge for registrations, please contact your volunteer support specialist.

What if not all sites or buildings are available for the dates that I would like to run a camp?

If not all sites are not available, service units or GS groups will need to find another date to run their camp.  Property reservations open 365 days in advance, and are first come, first served.  We recommend to groups who will be running a camp to plan as far in advance as possible.

Why do changes and transfers need to be requested 60 days before the reservation?

When a reservation is cancelled, or sites are released on short notice, it is difficult to reserve that site to another troop or GS group.  This often leaves our properties or sites unused, and does not show accurate availability to troops who are looking for available sites.  We want to provide all Girl Scouts the same opportunity to stay at one of our properties.

Why can’t I transfer my deposit to an existing reservation?

We want to discourage the use of our property reservation system as a way for troops or GS groups to hold a number of different dates while they decide which dates would work best for them.  To be a sister to every Girl Scout, please make a reservation  only if you believe your troop or GS group will be able to stay on the property at that time. If the troop’s plans change, please email the Property and Outdoor Program Administrator at property.reservations@gscolorado.org to change to a different date that will work for your troop, no later than 60 days before your reservation date.

If you have additional questions or comments, please contact the Property and Outdoor Program Administrator at property.reservations@gscolorado.org.

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